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Enter hours and submit for approval

You register your hours under HR > Timesheet, submit them, and an administrator approves or rejects them.

  • Applies to: Employee
  • Applies to: Administrator
  • Requires HR
  • Requires an employee record linked to your login

In the portal: HR > Timesheet

Before you start

Your user must be linked to an employee record. You only see your own hours. Administrators see everyone’s.

How to do it

  1. Go to HR > Timesheet and select the “Register hours” button. It opens the form.

    The “Register hours” button on Timesheet. (open the image in full size)

  2. Choose “Date”, “From”, “To” and “Break (min)”. Type “Of which overtime (min)” if there is overtime. Choose a “Project” if you want to, and write a “Comment”.

    “Date”, “From”, “To” and “Break (min)”. (open the image in full size)

  3. Select “Add”. The entry gets the status “registered”.

    The “Add” button. (open the image in full size)

  4. When you are done, select “Submit entries”, with the number after it. All your entries with the status “registered” or “rejected” are submitted.

    The “Submit entries” button. (open the image in full size)

What happens next?

Administrators get a notification that hours have been submitted. They approve or reject. You get a notification: “Your hours have been approved”, or “Your hours have been rejected. Correct them and submit again.” There is no field for a reason.

Common problems

  • You cannot change an entry. You can edit and delete entries with the status “registered” or “rejected”. After submission they are locked.
  • “Break and overtime cannot be longer than the work session.” Check the times you have entered.
  • You work past midnight. If you enter an end time earlier than the start time, it is read as past midnight.